Virtual Meetings: Tips, Tools and Ideas

It can be difficult for many mid-level businesses to conduct virtual meetings. But it is not that hard. You can create a meeting as per your requirements easily by picking the best virtual event platform. Many brands prefer to conduct hybrid events as they can target both the remote and in-person audience at once.

You can also organize various virtual meetings hassle-free with the top virtual event platform, excellent tools, some tips, and ideas. Hence, here is a brief article including all the pointers related to the same. Let’s have a glance at every aspect in brief.

#Virtual Meeting Tools

You will require numerous tools for your virtual meetings in order to make your event more engaging, interactive, and productive. Here are a few of the elements that you can consider to add to your virtual meetings.

1. Networking Table:

You can create an individual room for 1:1 or group virtual meetings with the best virtual event platform. They facilitate multiple round tables with 8 seats that can be used for a discussion on the same topic with a selected group of people.

2. CXO Lounge:

You can even create a special VIP area accessible only by the selected audience. This limited audience access area can be used for various paid events, special delegate meetings, etc. So, you can create such an area easily by sharing your requirements with the top virtual conference platform.

3. Business Card Exchange:

Connecting is the basic requirement of various virtual meetings. So, it is important that you provide various tools that can be helpful for the attendee, stakeholders, speaker, and everyone attending your virtual event. Moreover, you can use the business card exchange feature. Hence, the attendees can request anyone’s business card and even can approve the received requests as per their call.

4. AI Matchmaking:

Just like the traditional in-person event, you can also create new friends in virtual events. You can get suggestions for all the attendees available at the event with the same interest and likes. Moreover, the top virtual event platforms collect some demographic information and manage it with AI so that you can get perfect suggestions.

5. Live Chat:

You can ease the interaction between all the attendees, stakeholders, and all the virtual event participants by providing them with a live chat option. Communicating in real-time can be beneficial to connect and create an in-person experience.

6. Call Functionality:

You can get complete freedom to connect with audio and video calls with the top virtual meeting platform. Moreover, all the attendees, stakeholders, representatives, and various other users can connect with whoever they want via calling.

7. Pre Meeting Scheduler:

Attendees can even schedule a meeting with the organizers even before the virtual event starts.

8. Leaderboard:

You can add a feature to your virtual meetings that can increase engagement and fun throughout the event. For instance, gamification, leaderboard, etc.

9. Popularity Score:

You can create a healthy competition using the popularity score. This feature can be plugged anywhere in the virtual event platform in order to judge the most popular speaker, presentation, session, etc.

10. Clap, Hoot, or Emoticons:

Clap, hoots, likes, hearts, and emoticons can be beneficial to create engagement during the sessions. It makes the experience just like an in-person event.

11. Feedback Form:

You can pop a survey form at the virtual event platform as soon as it ends or send it through emails. It can be beneficial to know the attendees’ views towards your virtual event.

12. Signature Wall:

Adding a signature wall can be beneficial in virtual meetings to get appreciation or review in one or two lines during the event. It can be shown as memorabilia to all the attendees on your virtual event platform.

13. Live Session Poll:

You can create live polling in between your sessions in order to engage the audience. So, these are the tools beneficial for your virtual meetings. Now, let’s have a glance at some of the tips to make your virtual event successful.

#Tips

7 Tips to make your virtual meeting successful are as follows:

1. Learn the proper process to prepare for your virtual meetings and follow proper procedures till the end for more organized work.

2. Choose the right virtual event platform in order to get the best virtual meetings.

3. Know your virtual meeting requirements and technical tools for better engagement, communication, and interaction throughout the event.

4. Perform a test and set all the cameras, microphones, and other aspects to give a proper session.

5. Work on the content and activities that you will include in your session for better engagement with the audience.

6. Start your virtual meetings with appreciation and end with some special and attractive announcements.

7. Take proper feedback as soon as the end of the virtual meeting.

Now, after the tips to make your virtual meetings a success, let’s look at some of the ideas to make it fun.

#Ideas

9 Ideas to make your virtual meetings more fun are as follows:

1. You should keep the timing of the sessions shorter by approx 30 to 40 minutes.

2. Allow employees and give them the appropriate time to respond to your lecture.

3. Strike a good balance between talking and listening in order to make the virtual meetings better.

4. Add virtual icebreakers, online team-building games, virtual team challenges, and virtual team-building activities to your virtual meetings as participatory elements for the attendees.

5. Include pictures, diagrams, outside video, worksheets, slideshows, programs, etc., for better visual aids.

6. Add proper breaks between sessions and other activities to leave time for socialization.

7. Use employees’ demographics, interests, personalities, and senses of humour for icebreaker activities.

8. Choose an appropriate game and explain various rules in order to make gaming easy for the attendees during virtual meetings.

9. Determine suitable challenges and celebrate upon completion of the goal.

So, these are the various tools, tips, and ideas beneficial to host successful virtual meetings that you can consider all these pointers in your next virtual exhibition, Expo, Meeting and event for better organization.

Hope, you will find this article beneficial to get the best tools, implement the best ideas and follow excellent tips in order to conduct successful virtual meetings.

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